CODE OF REGULATIONS
of
Likoni Community Football League
Effective 3 / 1 / 2011
Latest Revision 3 / 1 / 20011
ARTICLE I
Organization and Purpose
The League shall be known as Likoni Community Football League (L.C.F.L.) and is organized as a nonprofit Corporation.
The League is organized exclusively for charitable and educational purposes.
The League’s main purpose is to provide children with the opportunity to:
a. enjoy the sport of football,
b. practice and play together in an atmosphere of teamwork and sportsmanship by players, coaches and spectators,
c. acquire fundamental football skills through patient coaching,
d. improve upon those skills through positive instruction during practice and games,
e. learn and develop respect for the rules of football,
f. provide a competition base that will expose young people to the sport of football and give talented and motivated youths the opportunity to move to higher levels of competition, and by doing so to support the sport of football on a national and international basis,
g. provide, or to assist in the provision of football pitches within Likoni,
h. provide the administrative personnel necessary to conduct a football program,
i. promote and encourage the sport of football
ARTICLE II
Membership
1. The membership of L.C.F.L. shall be open to any youth soccer organization, hereinafter known as leagues, that are organized within the Likoni area that are willing to sponsor competitive youth soccer teams provided that the following conditions are met:
a. The member league does not discriminate against any person based on race, religion, creed, gender, or country of national origin,
b. the member league adheres to the highest standards of good sportsmanship and fair play and holds all of its participants to those standards,
c. the member league must provide a pitch every sunday during league play
2. Additional member leagues may be admitted as full members of the League upon an affirmative vote of the majority of the Executive Committee.
3. Member leagues may be placed in bad standing by an affirmative vote of two-thirds (2/3) of the Executive Committee. Member leagues that are in bad standing may sponsor teams in league and tournament play but are denied all voting privileges. Member leagues may be returned to good standing by an affirmative vote of two-thirds (2/3) of the Executive Committee.
4. A member league may be removed as a member of the League, with cause, by an affirmative vote of two-thirds (2/3) of the Executive Committee at any meeting of the Executive Committee to which the affected member league was given not less than 14 days notice of the intended action.
5. By requesting and/or maintaining membership in the League, all member leagues agree to conform to and abide by this Code of Regulations and the Administrative Bylaws.
6. The League shall have no members other than its member leagues.
ARTICLE III
Trustees
1. Number of Trustees
The total number of trustees of the League shall not exceed the number of member leagues.
2. Election of Trustees and Term of Office
Each member league shall name one representative of that league to the Executive Committee of L.C.F.L. That representative shall be a member of the Executive Committee. If the designated representative is unavailable, he/she may designate another person to act on their behalf. Such designation, which must be in writing, must take place before the beginning of any meeting of the Executive Committee.
The manner in which the member league’s representative or alternate representative is selected shall be the sole prerogative of the member league.
The member league’s representative shall remain a trustee of the League until the member league notifies the League, in writing, of the name of a new trustee who will then represent the member league.
3. Annual Meeting.
The annual meeting of the Executive Committee of the League for the purpose of transacting such business as may come before the Executive Committee shall be held during December of each year at a time and place designated by President and Vice President for Administration & Planning. The President and Vice President for Administration & Planning may call such additional meetings as is necessary to conduct the business of the League.
4. Removal.
Any trustee may be suspended by the Executive Committee by an affirmative vote of two-thirds (2/3) of the members.
The trustee whose continued participation as a member of the Executive Committee is being challenged shall be given no less than 7 days advance written notification of the contemplated action..
Following the suspension of a trustee from the Executive Committee, an affirmative vote of two-thirds (2/3) of the Executive Committee must be taken at the next meeting of the Executive Committee to remove the trustee from the Executive Committee. If not so removed, the trustee shall be restored to the Executive Committee.
The Executive Committee shall remove the trustee if the Executive Committee determines that the trustee has by words, deeds or actions, violated the high standards of fair play and good sportsmanship that the Executive Committee expects of all of the participants in the activities of L.C.F.L.
Upon notification that their designated representative has been removed from the Executive Committee, the member league shall name a different person to represent the member league.
ARTICLE IV
Powers, Meetings and Compensation of Trustees
1. General Powers of Board.
The capacity and authority of the League shall be exercised, its business and affairs conducted, and its property controlled by the Executive Committee.
2. Other Powers.
Without prejudice to the general authority conferred by or implied in the preceding section, the trustees acting as a Committee, shall have the authority:
a. To delegate to the elected officers of the League, acting as an Executive Committee as defined in Article VIII, the authority to retain or to dismiss with cause, such persons as employees as the Executive Committee determines is necessary to carry out the objectives of the League and such employees shall be under the direction and supervision of the three top members of the Executive Committee.
b. To require any officer, agent or employee of the League to furnish a bond for faithful performance in such amount and with such surety or sureties as the Committee may approve and to fund such bond(s) as necessary.
3. Voting.
Each trustee, or in her/his absence, the designated alternate from that member league, may cast only 1 vote in any matter that comes before the Executive Committee. If a member league representative has authorized an officer of the corporation to vote on behalf of the member league as provided in Article IV, Section 2, that officer may represent only one league. To cast a vote as a trustee, the trustee or in her/his absence, the designated alternate, must be present at the meeting of the Executive Committee.
4. Meetings.
In addition to the annual meeting, regular meetings shall be held on such dates and at such times and places as the top three members of the Executive Committee shall designate or within 14 days of the meeting.
All meetings of the Committee shall be held at or at such other place within Likoni as designated by the Top Three of the Executive Committee.
An affirmative vote of the majority of those trustees present at a meeting shall be necessary to take action unless a higher percentage of votes is required either by this Code of Regulations or the Administrative Bylaws. If a higher percentage of votes is required, then that percentage shall be of the total number of trustees of the league and not of just those trustees present at the meeting, unless a different percentage is specified in the Administrative Bylaws.
A majority vote is one in which more than 50.0 % of the votes cast are in the affirmative. A two-thirds, (2/3), majority vote is one in which more than 66.7% of the votes are cast in the affirmative.
All meetings shall be conducted under the guidelines of Robert’s Rules of Order.
5. Notice of Meeting.
A phone call and email (if trustee has email address) notice of all meetings of the Executive Committee shall be issued to each trustee, at least 7 days before the day on which the meeting is to be held. Such notice shall state the time, place and general purpose of the meeting.
6. Administrative Bylaws.
For effective management of its program, the Executive Committee may establish Administrative Bylaws. If a conflict exists between the Code of Regulations and the Administrative Bylaws, the Code of Regulations shall take precedence. Such Administrative Bylaws may be implemented, amended or deleted by an affirmative vote of either a two-thirds, (2/3), majority of the Board of Trustees or a majority of the Board of Trustees voting at two successive meetings of the Board of Trustees.
7. Compensation & Other Restrictions.
No part of the net earnings of the L.C.F.L. shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Executive Committee shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I hereof. No substantial part of the activities of the corporation shall be carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in, (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
ARTICLE VI
Officers
General Provisions.
The Executive Committee shall elect a President, a Vice President - Administration & Planning, a Vice President – Competition, a Vice President – Conduct, a Registrar, a Secretary, and a Treasurer. No person shall hold more than one of the elected positions at any one time.
Qualifications.
To be considered qualified to be elected as an officer of the L.C.F.L., all persons elected to such positions shall either be a current or former member of the Executive Committee and/or other person associated with the L.C.F.L. or associated with any member league.
3. Term of Office.
a. Officers shall be elected to a one year term of office.
b. Qualified persons, as defined in section 2 of this Article VI, shall be elected to the offices of the President, Vice President – Competition, Registrar, and Treasurer, during the annual meeting held in December of every year.
c. Qualified persons, as defined in section 2, of this Article VI, shall be elected to the offices of the Vice President - Administration & Planning, Vice President - Conduct and Secretary during the annual meeting held in December of every year.
d. The Executive Committee may remove any person from any elected position, at any time, with or without cause, by an affirmative vote of a two-thirds (2/3) majority of the Executive Committee.
e. A vacancy in any elected position, however created, shall be filled by the Executive Committee at its next meeting. The newly elected officer shall fill the remaining term of office for that position.
4. Elections.
Nominations for the positions that are to be filled will be taken from the floor during any meeting that an election is to be held. The person receiving the most votes cast by the trustees present at the meeting shall be elected to the position for which she/he was nominated. Persons elected shall immediately take the position to which they were elected.
ARTICLE VII
Duties of Officers
1. President.
The President shall be the Chief Executive officer of the League and shall preside at all meetings of the Executive Committee and shall have other such powers and duties as may be prescribed by the Trustees or within this Code of Regulations.
2. Vice President - Administration & Planning.
The Vice President - Administration and Planning shall assist the President in matters of the administration of the league and other special projects as assigned by the President.
At the request of the President or in absence or disability of the President, the Vice President - Administration & Planning shall perform all of the duties of the President and when so acting shall have all of the duties, responsibilities and authority of the President.
3. Vice President - Competition
At the request of the President or in the absence or disability of the President and of the Vice President - Administration & Planning, the Vice President - Competition shall perform all of the duties of the President and when so acting shall have all of the duties, responsibilities and authority of the President.
The Vice President – Competition shall have primary responsibility for maintaining league standings through the filing of game results and shall organize the end of the season tournaments.
4. Vice President - Conduct
The Vice President - Conduct shall have direct responsibility for maintaining records relating to the conduct of the league’s participants. The Vice President – Conduct shall be specifically empowered to handle minor offenses, (i.e. red cards) as is deemed appropriate and shall refer more serious offenses to the Grievance Committee for handling as outlined in Article VIII.
The Vice President - Conduct shall provide a summary report of all matters of misconduct at the next meeting of the Executive Committee following the end of each season.
5. Registrar
The registrar shall have primary responsibility for the registration of players and coaches. The registrar shall be empowered to appoint up to five (5) assistant registrars as needed to facilitate the efficient registration of players and coaches. The registrar shall also work with the treasurer and others to ensure that all player and coach registrations are paid for in a prompt manner.
The registrar shall also have primary responsibility for matters dealing with player transfers.
6. Secretary.
The Secretary shall keep minutes of all proceedings of the Executive Committee and shall make proper record of the same, shall provide notice of all meetings of the Executive Committee to all officers of the League and all trustees, produce prior to the annual meeting of the Executive Committee a certified list of the current trustees of the League, keep such records as may be required by the Executive Committee and perform such other duties as may from time to time be assigned to him by the Executive Committee or by the President.
7. Treasurer.
The treasurer shall have general supervision of all finances; she/he shall receive and have charge of all money, bills, notes and other similar property belonging to the League. She/he shall cause to be kept adequate and correct accounts of the Corporation’s assets, liabilities, receipts, disbursements, gains and losses, together with other such accounts as may be required, and, upon expiration of her/his term in office, shall turn over to her/his successor or to the Board of Trustees all property, books, records, papers, and money of the League under her/his control. The treasurer shall be empowered to have the assistance of an accounting professional or other assistance as needed to properly perform the duties of the office of Treasurer.
The Treasurer, in conjunction with the President, shall be empowered to select appropriate FDIC insured financial institution or institutions where the financial assets of the corporation shall be kept.
The Treasurer shall present to the Executive Committee an accounting of the finances of the Corporation, including the names of the financial institutions, rates of interest and amounts of money kept on behalf of the corporation. The treasurer shall also present a proposed budget for the upcoming year during the annual general meeting and at other meetings as directed by the President.
8. Duties of Officers May Be Delegated.
In the absence of any officer of the League, or for any other reason the Executive Committee or the President may deem sufficient, the power and/or the duties of any officer may delegated to any other officer or to any trustee.
9. Tax and Other Filings.
No officer shall have any responsibility for preparing, filing, or paying, or supervising the preparation, filing or paying any returns or reports unless such duties are specifically assigned by the Executive Committee in writing acknowledged by such officer.
ARTICLE VIII
Committees
1. Executive Committee.
The elected officers of the League shall comprise an Executive Committee that shall be responsible for the day to day activities of the League. The President of the League shall be the Chairperson of the Executive Committee. The definition of day to day activities, includes but is not limited to, all business activities necessary for the operation of the league, i.e. establishment of seasonal league schedule, scheduling of LCFL tournaments, selection of vendors, , and other similar functions, unless otherwise defined or restricted by other sections of this Code of Regulations. Specific business activities may be delegated by the Executive Committee to employees and/or other persons as appropriate.
2. Grievance Committee.
A Grievance Committee, which shall consist of members of the Executive Committee, and if deemed appropriate by Vice President – Conduct, up to two additional persons as may be needed to make a decision in a particular matter, shall be formed to rule on all questions of conduct, eligibility, other matters relating to competition, or violation of the Administrative Bylaws.
The Vice President – Conduct shall act as the Chairman of the Grievance Committee. The President, or his/her designee, shall not be a member of the Grievance Committee but shall rather represent the interests of LCFL, as a league, in the matter before the Grievance Committee. All parties directly involved in the hearing shall be; given proper notice of the hearing as outlined in the administrative bylaws, given the opportunity to present witnesses and documents as they relate to the matter before the committee, given the opportunity to question witnesses and documents that are presented to the committee for the committee’s consideration and to make statements to the committee as they relate to the matter being considered by the committee.
The Grievance Committee shall have the authority to act or not act upon any matter that is brought before it based upon the preponderance of the evidence submitted. The Grievance Committee may act upon any complaint when presented in writing to L.C.F.L. or when the Grievance Committee acts upon its own initiative.
The decision reached by the Grievance Committee, as determined by the majority of the members of the committee, shall be final and binding on all member leagues of the League and on all participants of L.C.F.L. who are involved in the matter under consideration by the Grievance Committee.
Other Committees.
The President or Executive Committees may establish such committees, either ad hoc or permanent, as is deemed appropriate to further the purpose of the League as outlined in Article I.
ARTICLE IX
Fiscal Year
The fiscal year of the League shall end on December 31st of each year.
ARTICLE X
Amendments
This Code Of Regulations may be amended or repealed by an affirmative vote of a three fifths (3/5th) majority of the entire Executive Committee provided that all member leagues have been given at least 30 days notice of the proposed changes. This written notification shall contain a general description of the proposed changes as well as the date, time and place that the voting will take place.
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